01
Map the business process and decide where AI is useful, risky, or unnecessary.
AI automation agency for Europe
AI automation for the workflows your team repeats every week.
Herobitz designs AI workflows that connect to your website, inbox, CRM, spreadsheets, dashboards, and internal tools. The goal is not novelty. The goal is faster response, cleaner data, fewer manual handoffs, and a system your team can trust.
When this matters
Problems this service is built to solve.
The strongest projects are scoped around a clear business pressure, a visible buyer journey, and a workflow the team can maintain after launch.
New enquiries arrive without enough context for sales to respond properly.
Reports, proposals, or support notes are assembled manually from several systems.
Internal teams repeat the same copy, paste, classify, and routing work every week.
Project scope
What the engagement can include.
Automation opportunity audit and workflow map
AI prompt and review design for predictable outputs
Form, CRM, email, database, and dashboard integrations
Logging, escalation paths, and fallback states
Delivery process
How the work moves from audit to launch.
02
Prototype the automation with real examples from your current workflow.
03
Ship the workflow with human review, reporting, and clear ownership.
04
Improve prompts, routing, and edge cases after real usage data is available.
Relevant proof
View all workAnonymized examples related to this work.
AI enquiry workflow
New enquiries arrived with inconsistent context, making it harder to route opportunities and respond with relevant next steps.
Sales received better context before the first reply and a more consistent process for prioritizing new opportunities.
Service FAQ
Questions buyers ask before starting.
Do we need to replace our current tools?
Usually no. The first version should connect to the systems you already use and remove repetitive handoffs before larger platform changes are considered.
Can AI be used safely in client-facing workflows?
Yes, when the system includes clear inputs, human review, fallback logic, and logging. We avoid fully autonomous behavior where accuracy, compliance, or brand trust depends on a person checking the output.
Related guideAI automation
Read the buyer guide for this service.
How to choose an AI automation agency in Europe
A practical guide for SMEs evaluating AI automation partners, workflow scope, human review, integrations, and measurable operational outcomes.
Read guide